Registration
Schedule
| Deadline for Submission of Final Manuscripts | March 20, 2026 (JST) |
|---|---|
| Deadline for Early Bird Registration | March 31, 2026 (JST) |
| Deadline for Online Registration | May 31, 2026 (JST) |
On-Site Registration will be available at the conference venue throughout the duration of the conference.
We would appreciate your cooperation to register as early as possible.
- * All deadline dates are in Japan Standard Time (JST).
- * The deadline date is based on both the arrival date of your application form and the confirmation of your payment of the registration fee to the Registration Office.
Registration Fees
All participants, including paper presenters, are required to register for the conference.
* All payments must be made in Japanese Yen.
| Category | Early (Until March 31, 2026) |
Late & On-site (From April 1, 2026) |
Includes | |
|---|---|---|---|---|
| Regular Rate | IEEJ, KIPE or CES Member | JPY 100,000 | JPY 120,000 |
* Banquet is NOT included. |
| IEEE PELS/IAS/IES Member | JPY 100,000 | JPY 120,000 | ||
| Member of Other Supporting Organization *1 | JPY 100,000 | JPY 120,000 | ||
| Non Member | JPY 140,000 | JPY 160,000 | ||
| Discount Rate | Student Member *2, *3 | JPY 50,000 |
* Banquet is NOT included. |
|
| Student Non Member *3 | JPY 60,000 | |||
| Life Member *4 | JPY 50,000 | |||
| Additional Paper Submission Fee *7 | Member | JPY 50,000 |
|
|
| Non Member | JPY 60,000 | |||
Purchasing tickets for the Banquet: Until April 30, 2026
After April 30th, if you would like to purchase the Banquet ticket, please visit the inquiry desk on-site on May 31st. We will accept applications in the order received and will close once the limit is reached.
| Banquet ticket for a conference participant *5 | JPY 10,000 |
|---|---|
| Banquet ticket for a student registrants(s) | JPY 5,000 |
| Banquet ticket for an accompanying person(s) *6 | JPY 24,000 |
* Notes
*1: Supporting organizations are listed here .
*2: Student Member registration is only applied to a student member of IEEJ, KIPE, CES, IEEE PELS/IAS/IES, EPE or other supporting organization.
*3: Student rate is applicable only to those who have student status at the time of conference and not to be students who have a full-time job. Students are required to submit a scanned image file (in either jpeg or pdf format) of their student ID via online registration form.
*4: Life Member registration is applicable to a retired person who still continues his/her membership of either IEEJ, KIPE, CES, IEEE PELS/IAS/IES or one of the other supporting organization.
*5: Banquet fee is NOT included in the Registration fees other than that of Accompanying person. Participant needs to buy a banquet ticket to attend the Banquet. Please note that the banquet ticket fee is tentative and may subjected to change. Registration for the banquet will be start from someday in January, 2026.
*6: Accompanying persons are limited to the participants' family members only. Registration for the accompanying persons will be start from someday in January, 2026.
*7: Additional Paper Submission Fee only authorizes one author to submit one more papers. It does not authorize the admission of co-authors to the conference. (They need to register themselves.)
Important Notice for Authors
In order to submit a paper, at least one of the author completion of the conference registration (and payment) is required.
Deadline for Author Registration: Friday, March 20, JST
1) If an author is to submit one paper:
One Regular Rate registration is needed regardless of the author academic status.
2) If an author is to submit two or three papers:
The author can receive a discount of regular rate for the additional paper (Valid for one additional paper).
If the author has a student co-author, the additional paper fee can be applied for the co-author student registration fee.
*If the additional paper fee is used for the co-author student's registration fee, the rate of the additional paper fee depends on the student membership status.
3) If an author is to submit four papers:
The author can receive a discount of regular rate for the additional paper (Valid for two additional papers).
If the author has student co-author(s), the additional paper fee can be applied for the co-author student registration fee.
*If the additional paper fee is used for the co-author student's registration fee, the rate of the additional paper fee depends on the student membership status.
Additional Paper Fee
*Valid for one paper per one regular rate registration.
The rate of the additional paper fee without student registration depends on your membership status.
| IEEJ, KIPE or CES Member | JPY 50,000 |
|---|---|
| IEEE PELS/IAS/IES or EPE Member | JPY 50,000 |
| Member of Other Supporting Organization | JPY 50,000 |
| Non Member | JPY 60,000 |
The rate of the additional paper fee with student registration depends on the student membership status.
| Member Student registration | JPY 50,000 |
|---|---|
| Non-member Student registration | JPY 60,000 |
Payment
Payment should be made in Japanese yen, and can be made by Credit Card (VISA, MasterCard, Diners Club, AMEX or JCB) only.
Receipt
Receipt can be downloaded from your registration account.
Notification e-mail
After you complete on-line registration, a reply e-mail will be sent to your registered e-mail address automatically.
If you do not receive any e-mail message within 24 hours, please contact the IPEC2026 Paper Submission Office.
Change of Registration
Please revise your registration information by logging-in to your registration account.
If you would like to change your registration category, please contact the IPEC2026 Paper Submission Office.
Cancellation
Notice of cancellations must be made in writing to the IPEC2026 Paper Submission Office. The following cancellation fees will apply, based on the date when the office receives your cancellation notification. However, if you are the author of the papers listed on the conference proceedings, your registration fee will NOT be refunded.
| Date of Cancellation | Cancellation fees |
|---|---|
| Until March 4, 2026 | 20% of the registration fee |
| March 5 through April 30, 2026 | 50% of the registration fee |
| From May 1, 2026 | 100% of the registration fee (No refund) |
* All refunds will be made via the credit card which you have used at the registration.
Contact
IPEC2026 Paper Submission Office
Business Hours: 10:00-17:00 (Closed on Saturday, Sunday and National Holiday)